@ricci
Dear university, please: never ever contact me unless you want to give me money. Then we're good and our is a good working relationship.
But no: I don't want to know what the secretary thinks about it, I don't want to know what documents they think I should be filling up, I don't want to know the stupid reasons someone from the administration came up with such stupid requirements.
Just ask the secretary to fill those documents for me, and we'll be good.
Oh, free coffee would be cool btw.